In attendance: Hanan Bell, Jackie Kirn, Teresa Metzger-Howe, Bora McAteer, Koko Morgan, Doug Potter, Bruce Sherman, Gennie Winkler, and Samantha Young
Minutes
Approve Minutes for the July 21, 2024 Board Meeting were approved as amended.
Finance Report
The Annual Report has been published to the website, but is not visible to everyone. Who has rights to material is limited on the website. This needs to be fixed. The PayPal needs to amount needs to be checked. Currently, it reads $5,000.
Membership Report
There are 63 members in the Symphony. Eighty-five percent have contributed. Samantha will encourage the other 15% to donate.
Grant Status
The King County 4Culture Grant has been turned in. It is for one year. It will need to be done again for a two year grant.
Cost of Music and Timpani Repair
The music cost for this year will be $1,600 total. The timpani repair cost have been estimated. The total cost needs to be given to Doug so he can talk to the Music Center about who owes what.
Upcoming General Meeting Nov 13th - Need nominations
The following have been nominated to the board: Joan Fairbanks, Bora McAteer, Koko Morgan. Bora has agreed to run for the Board and serve as the Treasurer. Others will be approached and to run for Board Membership.
Concert Logistics and Donations
We need to get a non-symphony member to be in charge of the entry foyer. They would be instruct the volunteers what to do.
Donations will be accepted by using PayPal via a QR code or by putting money the donation box. There needs to be a poster for the donation table stating that donations are being accepted and that $20 is the suggested donation.
Develop logistics plan for accepting donations at the reception desk. The following is what is needed:
1. a person to lead the reception desk
2. QR code, thank you card
3. Poster for donation table
4. Donation Box
Publicity
Charlotte has created events on LiveMusic and Facebook publicizing the Fall Concert. She will have the concert information cards and digital poster ready by mid-October.
The flyers and programs are in process. She needs program blurbs both for the season and this concert from Teresa. She is hoping to get program drafts out for proofreading by October 9th so I can get them to the printer by October 16th. Everything is super early this year.
Charlotte would still like to revive the friends of the orchestra mailing list, but she is not sure where to start. One step is to solicit e-mail addresses and the other is to set-up a mailing list in MailChimp, perhaps. I am reluctant to do the first step without knowing how to do the second step. She has the following questions about Mailchimp: Does our account allow for a second list? How hard is it to set up?
She has explored the website a bit, but finds the formatting changes beyond her self-taught abilities.
Website updates and future
The website needs to be updated. A new platform might be needed to improve the website. Bora said she would look into some of the potential platforms.
Report on Recording
The church will so the recording for us for about $100, which can be streamed. The Fall and Winter Concerts can be streamed without music fee requirements.
Next Meetings
A General Meeting will be Wednesday, November 13, 2024 at the Music Center at 7:30 pm. The next Board Meeting will be Wednesday, December 4, 2024 at the Music Center at 7:00 pm.
